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Contract for Services to a New Mexico Organization to
Provide Physical Activity and Dance Programs for Youth

Youth Dance Program

Agency Type:

State

Funding Source:

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New Mexico Department of Health (NMDOH) - Public Health Division (PHD)

LOI Date:

07/19/22

Deadline Date:

08/05/22 2:00 PM MST/DT Receipt

Description:

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Contract for services to a New Mexico organization to provide physical activity and dance programs for youth in qualifying schools. The selected contractor will conduct a program that serves children and adolescents from low-income and at-risk populations. Programs will take place in public elementary, middle, and/or high schools. The purpose of the program is to increase physical activity and improve nutrition among disadvantaged youth and children. Non-recurring programs will take place in Chaves County public schools, while recurring programs will serve students in public, tribal, and/or Bureau of Indian Education (BIE) schools in local New Mexico communities.

The scope of this procurement is to provide youth dance and physical activity programs in public elementary, middle, and/or high schools for non-recurring and recurring contract(s) within Fiscal Years 2023-2024. The scope of work shall include the following:

  1. Non-recurring regional youth dance programming in public schools in Chaves County for at-risk and low-income populations in FY23
    1. Implement a youth dance program in public elementary, middle and/or high schools in public schools in Chaves County. Efforts should focus on best practices for increasing physical activity and improving nutrition among children and adolescents who attend schools with at least fifty percent of students eligible for free or reduced-price meals. 
    2. Incorporate culturally and age-appropriate nutrition education and promotion into all in-school youth dance programs in each school for at-risk and low-income populations.
    3. Conduct at least one teacher training focused on increasing children’s exposure to nutrition and physical activity education in the classroom.
    4. Conduct quantitative and qualitative evaluation of the in-school youth dance program that assesses program efficacy, behavior change, and health outcomes. 
  2. Recurring statewide youth dance for at-risk and low-income populations in FY23 and FY24
    1. Implement a culturally and age-appropriate in-school youth dance, and/or physical activity program to at-risk and low-income populations of students in public, tribal, and/or Bureau of Indian Education (BIE) elementary, middle, and/or high schools in local New Mexico communities. Program must focus on best practices for increasing physical activity and improving nutrition.
    2. Incorporate culturally and age-appropriate nutrition education and promotion into all in-school youth dance, and/or physical activity programs in each school for at-risk and low-income populations.
    3. Conduct at least one teacher training focused on increasing children’s exposure to nutrition and physical activity education in the classroom.
    4. Conduct quantitative and qualitative evaluation of the in-school youth dance, and/or physical activity program that assesses program efficacy, behavior change, and health outcomes.

For further details on each of the above activities, see https://www.nmhealth.org/publication/view/rfp/7630/#page=6.

GrantWatch ID#:

GrantWatch ID#: 204756

Number of Grants:

The resulting contract will be a single award.

Term of Contract:

The scope of this procurement is to provide youth dance and physical activity programs for non-recurring and recurring contract(s) within Fiscal Years 2023-2024.

Additional Eligibility Criteria:

Organizations are eligible to apply.

Pre-Application Information:

All offeror proposals must be received for review and evaluation by the procurement manager or designee no later than 2:00 pm Mountain Standard Time/Daylight Time on August 5, 2022. Proposals received after this deadline will not be accepted.

The Procurement Manager will make every effort to adhere to the following schedule:
Action Responsible Party Due Dates
1. Issue RFP Agency 7/14/2022
2. Acknowledgement of Receipt Form from Potential Offerors 7/19/2022 3:00 pm MST/ MDT**
3. Deadline to submit Written Questions for Potential Offerors 7/22/2022 5:00 PM MST/MDT
4. Response to Written Questions by Procurement Manager 7/26/2022
5. Submission of Proposal by Potential Offerors 8/5/2022.
6. * Proposal Evaluation by Evaluation Committee 8/8/2022 – 8/11/2022
7. * Selection of Finalists by Evaluation Committee 8/12/2022
8. * Finalize Contractual Agreements to Agency/Finalist Offerors 8/17/2022 – 8/19/2022
9. * Contract Awards to Agency/ Finalist Offerors 8/19/2022
10. * Protest Deadline by Agency +15 days from the day following the notice of award of contract(s) and ending at 5:00 pm MST/MDT on the 15th day

*Dates indicated in Events 7 through 13 are estimates only, and may be subject to change.

**Acknowledgement of Receipt Form:
Potential Offerors may e-mail the Acknowledgement of Receipt Form (found in Appendix A of the RFP), to the Procurement Manager, Gabriel Aragon to have their organization placed on the procurement Distribution List. The procurement distribution list will be used for the distribution of written responses to questions, and/or any amendments to the RFP. Failure to return the Acknowledgement of Receipt Form does not prohibit potential Offerors from submitting a response to this RFP. However, by not returning the Acknowledgement of Receipt Form, the potential Offeror’s representative shall not be included on the distribution list, and will be solely responsible for obtaining from the Procurement Library (Section I.G.) responses to written questions and any amendments to the RFP.

This procurement will result in a contractual agreement between two parties.

Any inquiries or requests regarding this procurement should be submitted, in writing, to the Procurement Manager. Offerors may contact ONLY the Procurement Manager regarding this procurement.

Offeror must submit the Campaign Contribution Disclosure Form and Letter of Transmittal Form as a part of their proposal.

Offerors shall submit only one proposal in response to this RFP.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Proposals must be addressed and delivered to:
Gabriel Aragon, Procurement Manager
1190 St. Francis Dr. N3058, Santa Fe New Mexico 87505

All inquiries and requests should be submitted in writing to the Procurement Manager at the address above or at Gabriel.Aragon2@state.nm.us.

Gabriel Aragon
(505) 231-9909

Funding or Pin Number:

RFP# 00-66500-23-PHD072022

URL for Full Text (RFP):

Geographic Focus:

USA: New Mexico

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